Meetings Mintues - 27th, 29th August 2008

1. Meeting 6, 27th August 2008
1.1 Meeting Opened – 2.30PM
The meeting was initiated as our weekly meeting which we will have every week.
All team members are in attendance – Kevin, Andrew, Chinh, Chuong, Hai and Vivi.

1.2 Progress Report
· We have developed template for our requirement specification and devolvement plan.
· Further discussed the method we will design the database in and how it’s going to interact with the Vicnet system.
· We have collected extensive information about the company and have a clear vision for our website design.
1.3 General Business
· Our meeting today was the major meeting for the week.
· Our first assessment for our documentation is due on Monday 1st September.
· Need to discuss the areas we need to finish off.
· Confirm our Acceptance Criteria for the client to view and sign off.
· Major areas to finish are the functional requirements, user interaction with the system and use cases we need to develop.
· Create some ideas for our designing and developing of the software server, database and layout.
1.4 Actions to be taken
· Andrew – need to finish the requirements specification document (functional requirement)
· Kevin – to complete acceptance criteria, use cases, hand in assignments on Monday 1st Sep.
· John – to complete his part of the development plan (charts, gnat chart, timelines)
· Hai, Minh and Vivi to hand Kevin their completed use cases.
1.5 Next Meeting – Tuesday 29th August, 3.00PM
· Have our acceptance criteria complete for client
· Think of anymore questions to ask the client about the system
· Proof read through document to much sure all spelling and layout are correctly setup.
· Continue researching on our programming requirements needed to make our software for the project.
1.6 Meeting Adjourned – 5.30PM

2. Meeting 7, 29th August 2008
2.1 Meeting Opened – 3.00PM
The meeting was initiated as our weekly meeting which we will have every week.
Team members in attendance – Kevin, Andrew, Hai and Vivi.

2.2 Progress Report
· We have completed the requirements specification and development.
· Have now started developing the software for the client.
· Using a software tool called Joomla to make the project
· Our team is working well, all tasks are on track.
2.3 General Business
· This was our second meeting with the client.
· We discussed the requirements in further detail and layout of the site.
· Asked some questions about the database design concerns.
· Use common name as photo's title
· Only put common name beneath thumbnail
· Photo details include common name, scientific name, location, date, and description
· Observation log details include common name, scientific name, location, date, and description
· Member can post photo or observation log as anonymous, so that only admin knows who posted it
· Admin is able to edit photo details easily, eg. move photo to the correct album
2.4 Actions to be taken
· Kevin – hand in requirements specification and development on Monday 1st September
· Andrew and John to prepare power point presentation for Tuesday.
· Minh, Hai and Vivi to further develop the software.
· Ray would like to look at the blog that was setup for him, but he was unable to do so because of the "complex" procedure to setup a google account.
· John can you change the blog settings so that it is open to public? he said he wouldn’t mind, and there's nothing to hide anyway.
2.5 Next Meeting – Tuesday 1st September, 1.00PM
· Discuss our next step for the project.
· Andrew and John to go over their presentation.
· Group to get our testing document started and develop some testing requirements to test out.
2.6 Meeting Adjourned – 4.30PM